Product · AOFC OSGB

The Digital Hub of OSGB Operations

AOFC OSGB is a comprehensive management system that brings every operational process of an OSGB (Joint Health and Safety Unit) providing occupational health and safety services onto a single platform. Client portfolio, specialist and workplace physician assignments, visit scheduling, risk assessments, trainings and statutory notifications all run under one roof.

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Who it’s for

Who uses it?

Independent OHS Specialists

A simple yet complete management tool for specialists who run OHS processes on their own.

Authorized OSGBs

A scalable operations hub for Ministry-authorized OSGBs that manage many client workplaces.

Multi-Site / Distributed Organizations

For corporate structures that run OHS processes across multiple locations and stakeholders.

Highlights

Core capabilities

End-to-End Process Management

Run your OSGB operations from start to finish in a single flow.

End-to-End Flow: From workplace registration to specialist assignment, from visit planning to inspection results, from CAPA to the annual report, every step is connected.
Connected Processes: The process is a whole, not a set of fragments; you always know which job is at which stage.
Automatic Triggers: When one action is completed, the system triggers the next; no link in the chain is left idle.

Task and Schedule Tracking

All operational work is gathered in a single task pool.

Central Task Pool: Visits, measurements, trainings, inspections and CAPA are all gathered in one list.
Status Labels: "Overdue", "in progress" and "completed" labels make the status of each job clear.
Unified Calendar: All actions come together in one view, eliminating conflicts and delays.
Advanced Filtering: Find what you need in seconds with filters by workplace, specialist, date and type.

Field Experience and Mobile Operations

Specialists and physicians manage site visits from the mobile app.

Field Data Entry: Visit reports, measurements, permits to work and incident reports are entered directly from the field.
Offline Mode: Data can be entered even without internet access and syncs automatically once a connection is available.
Field–Office Link: No more returning to the office to fill in forms; a real-time link is established between headquarters and the field.

Shared Client Workplace Management

The OSGB and its client workplaces meet on the same platform.

Central Portfolio: Monitor every workplace in your OSGB portfolio from a single list.
Workplace Visibility: Each client workplace sees its assigned specialist, planned visits and pending tasks on its own panel.
Shared Up-to-Date Data: Both sides see the same data, so there is no more uncertainty about which document is where.
Deactivation: Instead of being deleted, relationships are deactivated so access to historical data is preserved.

Employee and OHS Tracking

Each workplace’s employee list and OHS history in a single file.

Employee List: Employee lists are kept up to date through individual or bulk import.
Competency and PPE: Competency / operator certificates and PPE issuance are tracked per employee.
Health History: Medical reports, occupational accident history and occupational disease records are gathered in one file.
Status at a Glance: See clearly who has completed which training and when each certificate expires.

Document Tracking and Automated Reporting

Official documents in a digital archive; reports generated from ready-made templates.

Digital Archive: İSG-KATİP contracts, assignment letters and appointment documents are stored in a digital archive.
Validity Tracking: Document validity periods are monitored automatically.
Automated Reports: The annual work plan, training report and inspection report are generated from ready-made templates.
Professional Output: All outputs are exported as PDF/XLSX in one click.

Training and Employee Certification

OHS and emergency trainings are managed end to end.

End-to-End Training: Every stage from planning and attendance to results entry and certification.
Training Catalog: Content is categorized, validity periods are defined and an institutional training memory is built.
Renewal Reminders: Expiring certificates are flagged in advance so renewals are never missed.

Emergency Management

Emergency plans and teams are managed digitally.

Plan Archive: Emergency action plans and site layout plans are kept in a digital archive.
Team Setup: Firefighting, rescue, first aid and protection teams are formed and appointment letters are generated automatically.
Drill Records: Drills and plan updates are kept traceable, so every document is ready for inspection.

Notifications, Announcements and Approval Flows

Critical tasks and approvals flow digitally.

Smart Notifications: Automatic alerts for critical tasks, upcoming deadlines and expired documents.
Approval Flow: Approvals between the specialist, the workplace representative and OSGB management flow digitally.
Instant Updates: When permits to work and assignments are approved, everyone involved is notified instantly.

IBYS Integration and E-Signature

Statutory notifications and signatures go digital.

IBYS Integration: Fully integrated with IBYS, the official OHS information management system, so your notifications are submitted without errors.
E-Signature: Contracts, assignment letters and reports are made official with e-signature.
Paperless Process: Wet signatures and physical document traffic disappear; compliance becomes a natural output of the process.

Plans

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Move your processes to digital with AOFC OSGB

Data entered by the specialist in the field reaches the office instantly, decisions made in the office are documented in line with regulations, and documents are made official through IBYS and e-signature. AOFC OSGB turns scattered spreadsheets and untraceable tasks into a single operation that is measurable, auditable and reportable.

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